REPUBLIC OF GHANA

MINISTRY OF LANDS AND NATURAL RESOURCES

 

MULTI-SECTORAL MINING INTEGRATED PROJECT (MMIP)

 

Recognizing that the challenges of illegal mining are multifaceted, the Government of Ghana has prepared the Multi-Sectoral Mining Integrated Project (MMIP) as an integrated approach of addressing illegal mining and its associated negative impacts on society. This approach relies on more than just militant and combat actions in the mining communities. It combines a “Legislation, Enforcement, Civil, Integrated and Technological Approach (LECITA)” as a sustainable and structured but regimented conjoint concept which will encompass multi-stakeholders in dealing with the illegal mining menace. The Project will be planned and implemented for five years, aimed at sanitizing illegal small-scale mining activities referred to as galamsey

 

Subsequently, Cabinet approved the Project Appraisal & Implementation Document (PAID) under the MMIP for Implementation. The overall project development objective is to improve the management of artisanal small-scale mining in Ghana to ensure that its contribution to socio-economic development is felt within the mining communities through sustainable mining practices, minimizing its negative impact on the environment.

 

To this end, the Ministry of Lands and Natural Resources invites applications from suitably qualified Ghanaians for appointment into the under-listed Specialist Positions under the Ghana Multi-Sectoral Mining Integrated Project (MMIP).

 

 

1.0.      PROJECT CO-ORDINATOR (REPORTS DIRECTLY TO THE MINISTER)

 

Under the overall guidance of the Technical Director (Mines) of the Ministry of Lands and Natural Resources, the Project Co-ordinator will be responsible for the overall co-ordination and day-to-day management of the Project and will head the Project Co-ordinating Unit established for the purposes of the MMIP.  

 

The Coordinator will be the main link between the Ministry of Lands and Natural Resources and Implementation Agencies, Funding Partners and other relevant Ministries and Agencies. Specifically, the Project Coordinator’s functions will include, but not limited to the following:

·         provide overall oversight and guidance on the MMIP implementation at both the Ministry and Implementing Agencies to ensure the successful and effective attainment of goals and objectives set under the Project; Ensure that the Implementing Agencies abide by the tenets of the MMIP’s Project Appraisal and Implementation Document;

·         advise the Minister through the Technical Director (Mines) on all matters relating to the Project.

·         liaise with Funding Partners, the Parliamentary Select Committee on Mines, Land and Forestry, Chamber of Mines, SSM Coalition, Customary Land Authorities and Civil Society Organizations on matters relating to the project. 

·         act as Secretary to the highest level of authority, the Steering Committee and coordinate meetings of the project. 

·         prepare consolidated results-based narrative and financial periodic progress reports for project management and to relevant bodies, in accordance with approved reporting formats and timing.

·         have overall responsibility for all project staff within the Project Coordinating Unit and ensure that all such staff (i.e. procurement, financial management, child protection and gender, communication and public outreach, monitoring and evaluation and any other staff appointed to the unit) performs their functions effectively. 

·         lead the preparation of Annual Work Plans and Procurement Plans for the various activities of the project.

·         coordinate the implementation of Work Plans by Implementation Agencies 

·         in collaboration with Implementing Agencies, identify, recruit and monitor the performance of consultancies to be undertaken consultants;

·         provide leadership and guidance in establishing and implementing the planning, organizing and control of project operations;

·         ensure the development and maintenance of Management Information Systems (MIS) to track the Project’s progress and performance and the effectiveness of implementation assistance provided by IA’s and Consultants.

·         review and advise on work plans and cash flow projections;

·         ensure that all assets of the Project are managed efficiently in all areas of the Unit’s operations and are used solely for the purpose for which they were procured;

·         prepare semi-annual progress report to the SC.

·         facilitate and ensure the timely procurement and delivery of various inputs and technical equipment in collaboration with the Procurement Specialist and Implementation Agencies in accordance with GoG guidelines; and

·         any other functions assigned by the Technical Director, (Mines). 

 

Qualification\Experience

 

The Project Co-ordinator must have a minimum qualification of: 

a.       Post-Graduate Degree in Geoscience (Geologist, Mining Engineer, Metallurgist, Mineral Economics etc.)

b.      At least Ten (10) years post graduate working experience of which five (5) years must be in the mining industry and related management position;

c.       Good knowledge in information systems preferably Mining Information   Systems;

d.      Good analytical, writing, communication and interpersonal skills;

e.       Conversant with the mining and mineral policy of Ghana;

f.       Must have a good track record of performance and achievements;

g.      Substantial work experience in Decentralization and Mining Administration on the African continent, preferably in Ghana; and

h.      Membership of recognized professional body(ies.) and proficiency in Project Management are advantages. 

 

2.0.      MINING SPECIALIST (REPORTS TO THE PC)

 

The Mining Specialist will be responsible for the following:

·         the technical planning and administration of the project; and coordination with the technical IAs;

·         will assist the Project Coordinator in the implementation of the project components relating to but not limited to land access by ASM, reclamation and rehabilitation of disturbed lands including planning and management;

·         liaise with project personnel in the preparation and implementation of annual Work Plans under the various activities related to mining;

·         provide technical support and assess output performance;

·         support the Project Co-ordination Unit and provide technical backstopping to strengthen project management;  

·         facilitate the preparation and implementation of Annual Work Plans and Budgets (AWPBs) and their implementation;

·         keep track of, and ensure timely programme delivery from technical related Implementing Agencies and other stakeholders;

·         carry out reviews of request from Implementation Agencies and submit recommendations to Project Co-ordination Unit;

·         provide support to the Implementation Agencies to prepare appropriate Terms of Reference (TOR) for various technical consultancies envisaged under the project including evaluation of submissions, monitoring the performance of contractors, and reviewing of expected outputs and reports submitted in association with other project; and

·         perform any other duties that may be assigned by the Technical Director, (Mines) and the Project Coordinator.

 

Qualification\Experience

 

a.       A Master’s degree in Geoscience related field of study (Mining Engineer, Geologist, Metallurgist, etc).

b.      Not less than seven (7) years post first degree working experience of which not less than five (5) years working experience in the mining sector, especially artisal and small-scale mining experience will be desirable).  

c.       Familiarity with the current mining challenges situation in Ghana.

d.      Conversant with the mining and mineral policy of Ghana.

e.       Competence in project management is desirable.

f.       Good analytical approach to technical details and ability to arrive at solutions and propositions.

g.      Excellent interpersonal communications and coordination skills with both technical and IT communities.  

h.      Computer literate and conversant with Geospatial Information Systems, Microsoft Project and relevant databases and spreadsheets.

 

3.0.      FINANCIAL MANAGEMENT SPECIALIST (REPORTS TO THE PC)       

 

The Finance Specialist will be responsible for the management of the Project finance and budget in accordance with the requirements of the GoG. He/she will report directly to the Project Co-ordinator and will work in close collaboration with the Project Co-ordination Unit. He/she will be responsible for the management and operations of the Finance Unit of the Project. 

Operating within a computerized environment, the Finance Specialist will perform the following duties under his direction and control: 

·         prepare, monitor and control annual budgets;

·         note any disparities between projections and results and analyze the causes;

·         monitor budget entries, credit allocations and fund disbursements of any national counterpart funds;

·         prepare a quarterly cash budget for the entire project;

·         serve as liaison to other implementing entities for all budget matters;

·         monitor funding agreements signed with any co-financing partners;

·         process accounting and budget charges, maintain financial, cost and budget accounting, and keep accounting records;

·         oversee that on a quarterly basis, the project’s Interim Financial Reports;

·         oversee that Periodic Project’s Financial Statements;

·         coordinate the preparation of annual special report on special account(s) performance for GoG and other funding partners; and

·         supervise the Project Accountant in preparing financial reporting and support the project auditor and external auditors for auditing purposes.

 

 

Qualification\Experience

 

a.       The FM shall be a Professional Accountant (e.g. CIMA, ACCA, CPA, CA holder or equivalent) preferably, with a Master’s degree in Accounting, Business or Finance.

b.      Five (5) to eight (8) years working experience and a good knowledge of Budgeting, International Financial Reporting Standards and International Standards on Auditing and budgeting and controls.

c.       Experience in interpreting Financial Management Reports, analysing variations to plans and determining remedial actions required; 

d.      Knowledge of Accounting and Financial Reporting systems and software packages.

e.       Ability to advise and disseminate Financial Management knowledge.

f.       Strong background in planning, organizing and time management and the ability to manage multiple tasks.

g.      Strong analytical capabilities and proven skills to deal with budgeting and accounting issues innovatively and independently.

h.      Capacity to be a Member of a Multi-disciplinary Team, to provide advice and recommend actions. 

i.        Excellent communication and report writing skills

 

4.0       PROJECT ACCOUNTANT (REPORTS TO THE FMS)

 

The Project Accountant will be responsible for the management of the Project accounts in accordance with the requirements of the GoG. He/she will report directly to the Project Finance Specialist. He/she will be responsible for the management and operations of the Finance Unit of the Project. Operating within a computerized environment, the Accountant will perform the following duties under his direction and control:

·         supervise Implementing Agencies in the maintenance of financial records and the preparation of financial budgets; 

·         assist the Procurement Unit on Annual Work Plans;

·         oversee and ensure proper use of the Manual of Procedures;

·         perform a strong internal control system; and

·         any other duties to be assigned from time to time by the Finance Specialist

 

Qualification\Experience

 

a.       The Accountant shall be a Professional Accountant (e.g. CIMA, ACCA, CPA, CA holder or equivalent) preferably, with a Master’s degree in Accounting, Business or Finance.

b.      Five (5) to eight (8) years working experience and a good knowledge of International Financial Reporting Standards and International Standards on Auditing and budgeting and controls.

c.       Experience in interpreting Financial Management Reports, analysing variations to plans and determining remedial actions required; 

d.      Knowledge of Accounting and Financial Reporting systems and software packages.

e.       Ability to advise and disseminate Financial Management knowledge.

f.       Strong background in planning, organizing and time management and the ability to manage multiple tasks.

g.      Strong analytical capabilities and proven skills to deal with accounting issues innovatively and independently.

h.      Capacity to be a Member of a Multi-disciplinary Team, to provide advice and recommend actions. 

 

 

5.0.      CHILD PROTECTION/GENDER SPECIALIST (REPORTS TO THE PC)

 

Duties\ Responsibilities: 

The focus will be on social safeguards and effective implementation of the gender equality and child protection strategy.   Specifically, the Child Protection and Gender Specialist will be responsible to:  

·         facilitate the implementation of the child protection and gender strategy in the MMIP implementation;

·         facilitate the integration of child protection gender equality strategic objectives, results, indicators into the MMIP planning and reporting; 

·         coordinate child protection and gender equality and social impact assessment as required and recommend actions for consideration;

·         develop action plans, to sensitize various stakeholders, obtaining women's participation in project activities and decision-making, as well as ensuring that women's rights in the Artisanal and Small-scale mining sector and mining at large are acknowledged; 

·         use grievance mechanisms (ADR) for human rights complaints in the resolution of any land and related conflicts; and

·         ensure a high degree of participation of key stakeholders including Civil Society Organizations (CSOs) and several others in planning, implementation, monitoring and evaluation of stakeholder engagement. 

 

Qualification\Experience

a.       A Master’s Degree in Social Science, gender, development studies or relevant field with over five (5) years’ experience in donor funded Project.

b.      Must have a good track record of performance and achievements.

c.       Must have good communication skills and the ability to network with major stakeholders.

d.      Proven capacity to think strategically, seize opportunities as they arise, work with a variety of stakeholders and promote their participation in the project implementation process.

e.       Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speedy responses. 

f.       Familiarity with the child protection and gender related issues in Ghana, existing policies, 

g.      Membership of a professional body.

h.      Experience in working with CSOs in gender-related fields.

 

 

6.0.      COMMUNICATION SPECIALIST (REPORTS TO THE PC)

 

Duties\Responsibilities:

 

·         The Communication Specialist (CS) will assist the Project Coordinator by providing leadership in the implementation of an effective communication strategy under the MMIP.

·         Ensure a high level of transparency and access to information, provide venues for feedback to all stakeholders and mobilize support for attitudinal change and institutional reforms.

·         Ensure that the MMIP has a unified and accurate public image. 

·         Collaborate closely with the IAs other project personnel and consultants working on various aspects of the Project, to develop effective messages, etc. that would inform various stakeholders to promote a better understanding of the project activities.

·         Provide leadership in the implementation of the communication strategy under MMIP for all stakeholders at the National, Regional, District and Community Levels.

·         Design and implement periodic communication action plans to support project objectives and the achievement of the expected results.

·         Develop a network of communicators/information officers in all IAs.

·         Organize training workshops on development communication for key staff in selected IAs to promote understanding of the need for transparency methods available and information disclosure procedures; and enhance mechanisms for consultation and feedback with civil society.

·         Set up and maintain a project information website and an active database of key stakeholders that must be regularly informed on project implementation activities including best ways to maintain contact, availability to act as MMIP ‘champions’ or promoters and other relevant information.

·         Draft press releases to announce major project activities, nurture relations with members of the press and involve the media in the dissemination of MMIP results where appropriate.

·         Monitor media coverage of ASM related issues and systematically brief technical staff; decide when it is strategically appropriate to respond; identify opportunities (news of events) that can shed light on certain aspects of the new mining related policy and thus facilitate MMIP implementation. 

·         Work closely with MIS unit in MLNR to develop electronic information systems that facilitate access to information and promote information sharing among key decision-makers.  

·         Prepare and implement awareness and information campaigns for improving the understanding of the importance of sustainable mining practises to the public, and prepare the communities for their role in the MMIP project.

·         Responsible for the bi-annual publication of the MMIP Newsletter.

 

Qualification\Experience

 

a.       The candidate should have a minimum of Postgraduate Degree in Mass Communication, Marketing, and Public Relations with post qualification experience of not less than seven (7) years in Mass Communication, in areas such as participatory, Adult Education and Development Communication.

b.      Seven (7) or more years of professional communication experience in managing different aspects of the job, including media relations, public affairs, awareness and behaviour change campaigns, advocacy, IEC, materials development, community outreach, stakeholders’ consultation and training workshops.

c.       Experience in managing the communication aspects of complex Projects

d.      Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speedy responses.

e.       Familiarity with the current ASM situation in Ghana, gender equality, existing policies, regional administrative challenges and relevant structures as well as competence in Ghanaian languages is desirable.

f.       Must be a good team player.

g.      Inform various stakeholders to promote a better understanding of the project activities.

h.      Must be computer literate.

i.        Membership of a professional body will be an advantage.

 

7.0.      PROCUREMENT SPECIALIST (REPORTS TO THE PC)

 

Duties\Responsibilities

Under the overall guidance of the Project Coordinator develop and implement a procurement management system for the project that adheres to the project management information needs and implementation requirements in accordance with the Government of Ghana Guidelines.

 

The Specialist, shall, among other things, undertake the following:

·         review all available project documents to enhance procurement procedures for the management and implementation of the project;

·         establish a Procurement Management System for the Project Coordinating Unit and the Implementing Agencies based on the guidelines and procedures for the conduct of procurement under Government regulations for the procurement of goods, works and services under the Ghana Public Procurement Act;  

·         set up a simple procurement management tracking system that would monitor the implementation of procurement activities;

·         using the GoG’s Standard Bidding Documents, prepare customized Bidding Documents and Request for Proposals (RFPs);

·         in consultation with the Implementing Agencies, prepare and update the Project’s Annual Procurement Plan, detailing contract packages for goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;

·         monitor procurement implementation and update the procurement plans prepared at the beginning of the project, for the procurement of goods, and the procurement of consultants services, annually and whenever it becomes necessary to do so;

·         prepare the annual General Procurement Notices (GPNs), and also Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;

·         establish a register of qualified suppliers and consultants and periodically update this register;

·         in consultation with the IAs, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and activities, using standard documentation agreed with GoG and other funding agencies, and also participate in the evaluation of Expressions of Interest for short lists and pre-qualification of suppliers and contractors where necessary; 

·         initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods thresholds, prior review requirements specific to the project and agreed aggregate threshold amounts for less competitive procurement methods;

·         receive bids and participate in bid opening sessions, evaluate goods bids and consultants’ proposals, and ensure that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants;

·         co-ordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines;

·         monitor and ensure timely responses to procurement questions raised by GoG and other Donors. For services, follow-up with the short-listed consultants within ten (10) days of RFP dispatch, to ensure their participation in the selection exercise, including their attendance at pre-proposal conference, as may be required;

·         participate in selection of the Evaluation Panel, and assume the role of the Panel’s Secretary in recording the minutes of the meetings;

·         prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process where necessary;

·         prepare final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders (Consultants, Suppliers, GoG and other funding agencies and IAs)

·         ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods delivered, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers and consultants, as they fall due;

·         establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers; 

·         establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files to ease the retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents or the GoG during PostProcurement Reviews (PPRs);

·         provide support and training to the various IAs staff involved in the Project on the operation of procedures outlined in the Project Implementation Document (PAID);

·         provide training to address: i. staff weaknesses that may be identified as part of the supervision; training needs expressed by the users of the PAID. Basic procurement training will also be provided to Members of the Tender Committee on how to review bids and proposal evaluation reports, in response to the Public Procurement Act of Ghana; and

·         carry out any other relevant periodic duties that may be assigned by the Project Coordinator, from time to time. 

 

Qualification\Experience

 

a.       A Second Degree in relevant discipline, e.g. Business Law, Purchasing and Supply, Commerce with a minimum of 8 years Post Graduate experience in Procurement, and Contract Management in the public sector.

b.      Must have good knowledge of procurement policies and procedures of GoG and Development Co-operation Agencies, as well as a good knowledge of the institutional, technical, and commercial aspects of procurement.

c.       Must have demonstrated procurement experience in previous positions (as procurement staff) in a national environment.

d.      Must be computer literate.

e.       Excellent skills in Project Management demonstrated in previous jobs.

f.       Proven track record in working effectively within multidisciplinary teams.

 

 

8.0.      MONITORING & EVALUATION SPECIALIST (REPORTS TO THE PC)

 

Duties\ Responsibilities

 

The Monitoring and Evaluation Specialist will be responsible for leading and guiding the development and implementation of a project monitoring and evaluation system with stakeholder participation; and will report directly to the Project Coordinator.   

 

The functions of the M&E Specialist will cover but not limited to the following:  

·         relate closely with the PC to design and implement appropriate monitoring and evaluation systems for the MMIP that will also capture project indicators for the purposes of monitoring project performance and eventual evaluation;

·         support the Project Coordinator in the planning, coordinating, monitoring and evaluation of the Project based on the lessons learnt; 

·         establish an effective monitoring and evaluation system for the MMIP 

·         work with appropriate institution/stakeholder, i.e. the Child Protection Gender Specialist to develop indicators for child protection, gender and environment;

·         develop and maintain partnerships with civil society organizations to assist in the monitoring and evaluation of the project;

·         assist the Project Co-ordinator by leading the process to generate and prepare annual reports on quarterly, half yearly and annual basis for onward submission to the Steering Committee which will eventually form the basis of the M&E report to the funding agencies;

·         prepare semi-annual monitoring reports on all aspects of project implementation;

·         train staff of implementing agencies in the monitoring and evaluation system of the project;

·         develop simple reporting formats to be used in collecting data by the Implementing Agencies; 

·         supervise data collation, entry and generation of analysed data and information on all M&E activities;

·         collaborate with other focal persons for timely submission of data in the form and format required for reporting;

·         support the design and execution of baseline surveys in the project area; 

·         ensure that all service provider contracts include specifications for internal monitoring and reporting, and the penalties for failure to report as specified;

·         plan for regular opportunities to identify lessons learned and implications for the project’s next steps;

·         prepare reports on M&E findings, as required, working closely with the financial specialist, technical staff and implementing partners; 

·         undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed; 

·         guide the regular sharing of the outputs of M&E findings with project staff, Implementing Agencies and primary stakeholders; and

·         check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future actions. If necessary, create such discussion forums to fill any gaps.

 

Qualification\Experience

 

 

a.       A Second Degree in any relevant discipline with not less than seven (7) years’ experience in monitoring and evaluation.  

b.      Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speedy responses. 

c.       Familiarity with the current mining situation in Ghana, familiar with existing policies, environmental challenges and relevant structures; as well as competence in Ghanaian languages is desirable.

d.      Must have excellent computing skills.

e.       Membership of a Professional Body will be an advantage.

 

9.0.      ENVIRONMENTAL MANAGEMENT SPECIALIST (REPORTS TO THE PC)

 

Duties/Responsibilities

 

·         Assist with the screening and application of mitigation measures, contracting language, and environmental plans for individual sub-projects.

·         Screen proposed projects for impacts on the health and quality of forests, rights and welfare of people, and changes in the management, protection, or utilization of natural forests, potential impacts to physical cultural resources, and impacts to natural or critical habitats.

·         Examine and evaluate all activities proposed by individual subprojects to assess the potential environmental risks or impacts, to determine mitigation measures needed, based on the EMF, as well as any additional mitigation and compliance measures from local permit requirements.

·         Assist in the preparation of Terms of Reference for studies, coordinating with selected contractors or staff to ensure the studies are carried out adequately.

·         Conduct field appraisal and review of subproject specifications, setting and site conditions to ensure that environmental aspects are appropriately addressed in planning, contracting and environmental mitigation plans.

·         Conduct field supervision, monitoring and inspection of individual subprojects to ensure compliance with the mitigation measures required, World Bank policies, and Dominican law.

·         Development of compliance checklists and supervisory guides for field inspections.

·         Periodically report on ongoing works, planning efforts, compliance and other aspects requiring attention and assist PC in review and preparation of the environmental aspects of annual reports as necessary.

 

 Qualification/Experience

 

a.       At least a Master’s Degree in Environmental Studies, Natural Resource Management, Environmental Policy, Earth/Geoscience, an environment-related discipline; 

b.      A minimum of seven (7) years of relevant professional experience in the areas of environmental management, natural resource management, environmental assessment, environmental monitoring and environmental compliance, engagement and public consultations; 

c.       Experience in preparing and managing the implementation of ESIAs, ESMPs, ESMF, Full or Abbreviated RAPs, including social aspects of development projects (e.g. health and safety, involuntary resettlement and gender components), operations monitoring and evaluation, and compliance assessment; 

d.      Knowledge and experience in multi-criteria assessment, stakeholder engagement and consultation, community participation, with analytical skills in assessing institutional capacities and designing/reviewing practical implementation arrangements for complex projects, especially in Africa;

e.       Well-rounded understanding of critical issues in sustainable development, international environment and development policy, climate change, gender, social enhancement measures, labor, youth employment, etc

 

Mode of Application

 

Interested Ghanaians with the above qualification and experience should forward their applications with detailed CVs, photocopies of certificates, Referees and other relevant documents to:

The Chief Director, Ministry of Lands and Natural Resources, P.O. Box M212, Ministries Accra. Telephone: 0246621389, 0578481988

 

Closing Date: 31st May 2018